Career Opportunities

Choose New Jersey is not currently hiring

EXECUTIVE ASSISTANT 

The Executive Assistant’s responsibilities include providing administrative support to the President & CEO, as well as the Choose New Jersey team. The successful candidate will also coordinate the planning and execution of events, trade shows, conferences, and business missions, in collaboration with the business development and marketing departments. The combination of duties requires a candidate that is experienced, professional and assertive with strong time management and project management skills. 

Essential duties and responsibilities include the following:

Provide administrative support to the President & CEO and Choose New Jersey staff by:

  • Exercising discretion to act as gatekeeper, including managing calendars to schedule both internal and external meetings, answering and filtering incoming calls and screening incoming emails and information.
  • Coordinating travel itineraries and confirming meeting details, such as conference rooms and/or locations, attendees, and times for meetings.
  • Preparing and editing outgoing correspondence regarding matters of significance, to include email messages, memos, etc.
  • Other administrative duties to support Choose New Jersey staff as assigned by the Chief Administrative Officer.

Event coordinator responsibilities:

  • Oversee the full life cycle of events from inception, internal and external planning collaboration, and scheduling to implementation for experiences ranging from business meetings to elaborate productions.
  • Manage and coordinate clear, concise communication with vendors, sponsors, collaborators, and delegation participants.
  • Track event expenses and manage budget, maintain accurate records of sponsorship invoices and funds received, produce event timelines and briefing documents.
  • Develop and coordinate post-event evaluation to ensure continued success of events and sustainability.

All other duties as assigned.

Qualifications:

  • Bachelor’s degree, preferred
  • Minimum 5 years of experience in executive support
  • Strong knowledge of Microsoft Suite and with an emphasis in calendar management in Outlook
  • Strong organizational skills with particular attention to detail and ability to manage multiple tasks.
  • Excellent communication skills with the ability to interact professionally with supporters and staff.
  • Ability to multi-task and manage multiple workload priorities; comfortable working with tight deadlines; and maintain a high aptitude for detailed work
  • Strong writing and proofreading skills

Benefits

  • Hybrid work environment (Newark, NJ & Home)
  • 4 weeks PTO + 5 sick days + Holidays
  • 401(k) plan with 3% company match
  • Paid bridge/family leave
  • Comprehensive health, dental and life insurance plans 

Choose New Jersey is a privately funded 501(c)(3) nonprofit economic development organization. Our mission is to stimulate job creation and attract capital investment to New Jersey. We market New Jersey both domestically and internationally as the best place to grow your business in the United States. Our knowledgeable, experienced staff, supported by a network of State agencies and private partners, provide free, confidential assistance to guide companies in establishing operations here. By harnessing the power of business, labor, academic and government leaders, we enable growth across all sectors of our State’s economy. We aspire to build a stronger and more prosperous New Jersey for all.

WHAT CAN CHOOSE New Jersey DO FOR YOU

Relocation & Expansion Services

We provide customized RFI responses, demographics, detailed market assessments and other complimentary business relocation and expansion services. When your company chooses to grow in New Jersey, we also will help you publicize your good news.

Site Visits

We’ll make your property search seamless, so you find the site that best meets your relocation or expansion needs.

Economic Development Connections

Our public and private partners provide a wide range of services. From higher education research collaboration to regulatory and legal assistance to workforce training, they’ll ensure you have a smooth landing.

Jen Lenhardt
Chief Administrative Officer